Contact Forms

Forms for creating contacts

Contact forms are used to create person or place types. Prior to version 3.7, CHT Core supported 4 contact types - 3 place types (clinic, health_center, district_hospital) and one person type (person). From version 3.7, an unlimited number of place and person types are supported. Each contact-type should ideally have two forms; one for creation, and another for editing.

These forms are stored in the forms/contact subfolder of the project config directory. The naming convention used sould be <contact_type_id-{create|edit}>.xlsx. The contact_type_id prefix should match what’s specified in the contact form settings page.

See Also: Reference Documentation for Contact Forms

Person-type forms

These have the simplest structure since we are only creating one thing - the actual contact. Below, we’ll look at the structure of the survey and settings sheets since these are critical to ensuring the contact is created correctly at the appropriate part of the hierarchy.

Survey sheet

Person forms survey sheet

Section 1 and 3 are optional. We can pull in details of the logged in user as shown in section 1 and use that to log some metadata on the created documents as shown in section 3.

Section 2 contains the core components of what will be saved in couchdb. The group name needs to match the contact type id specified in app_settings.json (if using the configurable hierarchy) or person if using the old-style hierarchy. To learn more about setting up configurable hieararchy, review the Hierarchy page. parent, type, contact_type and name attributes are mandatory for the app to work correctly.

Settings sheet

Person forms settings sheet

Replace PLACE_NAME with a name that corresponds to the created contact type, and replace PLACE_TYPE with the contact-type id specified in app_settings.json (for configurable ones) or person.

Place-type forms

The main difference between place type and person type forms is that we can optionally create one or more person-type documents one of which can be linked to the created place as a contact.

Below is a simple structure of a place forms showing all the necessary components.

Place forms survey sheet

Section 1 is similar to what has been described earlier for person forms.

Section 2 specifies the contact that will be linked to the place being created. parent, type and contact_type and name are mandatory. This also applies to the place-type definition in section 4. contact on the other hand is not mandatory for the successful creation of a place. It usually more conventient to create a place and its primary contact at the same time.

You can also create additional contacts linked to the place being created when you have a structure similar to that shown in section 3.

Contact-edit forms

The edit forms are much simpler in structure and one can specify only the relevant fields that need editing. The name of the group should match the contact-type being edited and the field names should correspond to what is saved in Couchdb.

Contact edit form survey sheet

Generic contact forms

If your place forms are similar across all levels of your specified project hiearachy, you can templatise the form creation process. You’ll need to create the following files: place-type.json, PLACE_TYPE-create.xlsx and PLACE_TYPE-edit.xlsx.

place-type.json maps the place contact-type to a human readable description that will be shown on the app’s user interface.

Both PLACE_TYPE-create.xlsx and PLACE_TYPE-edit.xlsx will contain two placeholder values PLACE_TYPE and PLACE_NAME which will be replaced by the keys and values specified in place-type.json respectively during form conversion. Also, copies of the different place-type forms will be created (if they don’t exist) during the form conversion process with PLACE_TYPE being replaced with the keys specified in place-type.json.

For examples on how to structure the above files you can have a look at the sample configurations in CHT-core: default and standard.

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